Changing your student records

Everyone loves a bit of bureaucracy in their lives. Here’s some helpful information to get you through it.

Remember that, in all cases, the staff are obliged to respect your privacy. Everything listed below is purely an administrative matter; you do not need to explain or answer unnecessary questions regarding your name change or transition.

Note: The sections below only refer to the University’s administrative system. For information about changing other documents, or making legal changes, click here.

Common procedures

Changing your name in student records

Changing your title in student records

Changing your gender in student records

Changing your University of Bath username


Answers

Changing your name in student records

To change your name on your records, you should contact the Student Records and Examinations Office directly. You will need to show a deed poll or other legal evidence of your name change. You can email them, or just visit the office in person.

Under UK law, anyone is allowed to use whichever name they choose, as long as they are not doing so in order to commit fraud. In practice, various organizations may wish to see official documentation of a name change before updating your records. A degree certificate is a legal document, which is why the University is required to ask for proof of your name change.

Be aware that, due to the way in which student records are entered into the system, some people have found that their names have been updated in Samis before they are updated in the relevant academic department or other systems. The SREO is in the process of developing a more streamlined procedure to avoid privacy issues.

Unfortunately, at the moment, there is no way for you to list more than one name in your student record. For instance, you can’t have mail sent to a former name while being registered under a new name. Hopefully this system will improve in the future,  but there is still work to do.

It is also worth noting that your personal ‘people’ page will need updating seperately, if you have one. You can find this over at https://people.bath.ac.uk/<username> , where <username> is your username (ie abc12).

Relevant contact: Student Records and Examinations Office

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Changing your title in student records

To change your title on your records, all you need to do is email the Student Records and Examinations Office with this request. As of 2013 there is a gender-neutral title option, Mx, which you are also able to use.

Under UK law, titles are not related to legal gender. Anyone who tells you that you need to submit legal proof in order to use a different title is incorrect. You can use any non-protected title you want as long as you do not intend to commit fraud. (In other words, you can call yourself Mr or Ms freely, but calling yourself Dr is not permitted.)

This right was established during the European Court of Human Rights case of Christine Goodwin vs. United Kingdom, 2002. If anyone challenges you on this matter, you can refer them to the UK Deed Poll website.

Relevant contact: Student Records and Examinations Office

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Changing your gender in student records

There is currently no official procedure for changing your gender on your records. The Trans Rep and University administration are working together to resolve this. In the meantime, however, you should be able to change your gender on your records if it is done in conjunction with a legal name change. For more information, contact the SREO directly, or ask the LGBT+ Trans Rep for the latest updates and advice.

Relevant contact: Student Records and Examinations Office and LGBT+ Trans Rep

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Changing your University of Bath username

Officially there is no procedure for changing your username, which is based on your initials when you first register with the University of Bath. (This is a problem not only for trans students,  but also for people who have changed their name following marriage or divorce, for instance.) However, technically, the Computing Services is able to provide you with a new account, and ensure that information is forwarded from the old account. You may have to be persistent in order to accomplish this but it has been done before. If you are having trouble, you can speak to the LGBT+ Trans Rep.

Relevant contact: Computing Services has an office in the University Library, and the easiest way to speak to them is simply to visit the office. Alternatively, there is a help form available online here.

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